When applying for a job, the email you send with your resume and cover letter is just as important as its contents. It is often your first interaction with a potential employer, so you want to make a great impression. Here are some tips based on an article by Susan P. Joyce of Job-Hunt.org for writing an effective email to a potential employer:
- Put your email in the "To" field until you are ready to send: this ensures that you don't accidentally send an incomplete email to an employer.
Use an effective subject: make it clear and concise to tell the employer exactly what job you are looking for.
Example: "Resume Submitted for Customer Service Representative position #54321
- Send from a "good" email: use a serious address like "Mike.Smith@..." for all job search related emails. Do NOT use a silly address like "smartypants@..." or an address that may hint at your age like "Mike1963@..."
- Send your message to the right addressee: Follow the instructions on the job ad as to who and what email address you should send your application to. If a contact person has not been identified, a simple "Hello" will suffice (do NOT use "Dear Sir/Madam/Representative...")
- Keep the message brief: If you are attaching your cover letter, the body of the email only needs to contain a couple sentences describing what specific job you are applying for and the items you have attached.
- Attach your resume/cover letter as a PDF: this will ensure that your formatting is consistent with all operating systems.
- Include a business "signature" at the bottom: simply list your full name, email, phone number, and URL for your LinkedIn profile
- Proofread AGAIN before you hit send: don't rely solely on spellcheck, read through your email a few more times to make sure it sounds professional.